Purpose of the Role
The Accounts Payable Assistant is responsible for:
- Processing invoices, expenses and credit cards and making BACS payments with the correct approvals.
- Maintaining internal controls using PO’s, accurate coding and authorization sign offs.
- Answering and resolving supplier queries in a timely manner.
- Dealing with ad-hoc requests from the Finance Team and wider business
This is a hybrid role – the Accounts Payable Assistant will be working across both Teneo Management Consulting and S+C.
The Accounts Payable Assistant will report to the Finance Manager for Teneo Management Consulting, work closely with the Revenue Accountants and Accounts Payable Senior in both entities, and be part of the wider Finance team.
Key Areas of Responsibility
Financial Accounting
- Ensure all purchase ledger accounts are accurate and updated on system
- Accurate and timely recording of all supplier invoices, expenses and credit card costs
- Ensure all costs are properly authorised by the relevant party prior to payment
- Ensure all credit card statements are authorised and posted on system on a monthly basis
- Ensure all invoices received meet Teneo Management Consulting/S+C requirements and are correctly addressed.
- Ensure accurate and timely payment of all suppliers and expenses
- Ensure accurate recording and posting of all petty cash transactions
- Bank reconciliation (incl. foreign accounts)
- Ensure daily banking of all cheques and obtaining petty cash when instructed
- Match supplier invoice to correct PO number
- Request and reconcile supplier statements on a regular basis
- Run Aged Creditors report – flag any credits and severely overdue invoices. Identify missing invoices
- Ensure timely response to requests for further information from suppliers re: expenses or invoicing
- Ensuring filing is kept up-to-date
- Compile information for external auditors as and when required
- Ensure compliance to internal prescribed timetables
- Update of bank cash reporting and intercompany transfers when required
- System training to new employees
Key Competencies
The Accounts Payable Assistant should act with discretion, integrity and professionalism at all times and is a key source of financial support for the wider team
Technical
- Ensures all reports, data and written work are correct in detail and without error
- Proactively develops initiatives to improve internal financial systems (where appropriate)
- Makes decisions in a timely manner that reflect a full understanding of the issues involved
- A good level of competency with mainstream software packages that are relevant to role
- Shows initiative and adopts a proactive approach
- Identifies issues and resolves promptly
- Manages and prioritises workload effectively
- Successfully handles multiple tasks
Relationship Building
- Demonstrates strong interpersonal skills with all levels of people across the business and within the Finance team
- Develops and maintains strong relationship with colleagues and external suppliers
- Seen as a cooperative team player willing to resolve issues for the good of all
- Ability to explain and understand the reasons why we need particular processes and documents
Culture
- Always seeks to go above and beyond
- Proactively takes on the challenge of unfamiliar tasks
- Calm under pressure and bounces back from setbacks
- Positive outlook, seen as committed and enthusiastic
- Displays a healthy work-life balance, while sharing the load if teams are under pressure
- Actively participates in continuing professional development
